Long School of Medicine

Policy Manual

Graduate Medical Education

1. Administration & Organization 

1.1. Statement of Commitment to Graduate Medical Education 
1.2. GME Organizational Chart 
1.3. Continuation of GME Support in the Event of Disaster 
1.4. Responsibilities of the Designated Institutional Official 
1.5. Continuity of GME Oversight 
1.6. Responsibilities of the GME Committee 


2. General Policies & Procedures 

2.1. GME General Policies 
2.1.2 Policy on Resident Application Information  Acknowledgement of GME Information Form for UH Employed Applicants Acknowledgement of GME Information Form for UT Employed Applicants Program Director Attestation of Compliance Memo
2.2.  Technical Standard and Essential Functions
2.3. Duration of Appointment, Conditions for Appointment or Reappointment, and Non-Renewal of    Resident Contracts 
2.4. Restrictive Covenants 
2.5. Resident Supervision Policy and Template rev. 
2.6. Responsibilities of Residents 
2.7. Resident Clinical and Educational Duty Hours and Extension Request and Program-Specific Policy Template 
2.8. Resident Promotion 
2.9. Levels of Academic Status in Graduate Medical Education 
2.10.Resident Grievance & Due Process Policy
2.12 Residency Closure / Reduction
2.14.a Resident Visas 
2.14.2. International Travel for Trainees on Visas 
2.14.b Fellow Visas  
2.15. Special Electives 
2.15.a Global Health Educational Experiences
2.16. Process for Establishing a New GME Program 
2.16.1. Form: Request to Establish a New GME Program 
2.17. Medical Degrees Earned by International Medical Graduates
2.18. Educational Resources – Similar or Competing Programs 
2.18.4 Support for Clinical Informatics
2.19. Records Retention
2.20. Interactions Between Vendors and GME Programs/Residents 
2.20.1. Interactions Between Residents and Physician Recruiters 
2.21. Alternative and Innovative Approaches for Programs and Request Template  
2.22. Prescription Writing by Residents 
2.23. Access to Residents as Research Subjects 
2.23.1 Request to Survey Residents Template 

3. Evaluation and Assessment Processes 

3.1. GMEC Oversight of ACGME-Accredited Programs
3.1.1. Policy for Graduate Medical Education (GMEC) Oversight of non-ACGME-Accredited Fellowship  
3.1.2. Policy for Non-Standard Training Non-Standard Training Applicant Acknowledgement Form
3.2. Resident Evaluation 
3.2.1. Final Summative Evaluation 
3.2.2. Final Summative Evaluation - Transfer
3.2.3. Final Summative Evaluation - Resignation
3.2.4. Final Summative Evaluation - Dismissal
3.3. Completion of USMLE Examinations 
3.3.1. Military Residents, Completion of USMLE Examinations, and State Licensure 
3.4. Residents' Evaluations of Faculty, Educational Experience, and Overall Program 
3.5. Program Evaluation Committee and Annual Program Evaluation 
3.6. Resident Concerns 
3.7. Clinical Competency Committee:  Program-Level Review for Residents and CCC Minutes Template
3.8. GME Annual Institutional Review 

4. Program Policies & Procedures 

4.1. Responsibilities of the Residency Program Director 
4.1.1. Process for Change in Program Director Change in PD Form
4.2. Application Process 
4.2.1 Resident App Info
4.2.2. Security Background and Sanction Checks for Resident Applicants
4.3. Resident Selection and Appointment 
4.3.1. Processing for Accepting Transferring Residents 
4.3.2 Process for Documentation of Residents Departing from GME Programs at a Non-Standard Time 
4.4. Visiting Residents 
4.4.1  Visiting Residents 1 - Observerships Visiting Resident 1 - Observership Application and Checklist 
4.4.2  Visiting Residents 2 - Clinical Rotations (a) Visiting residents – Clinical rotation application and checklist (b) Embedded clinical rotator packet
4.4.3 (a) Visiting Residents 3 - Military Rotators - Non-Embedded (a) Checklist - Military Rotator - Non-Embedded 
4.4.3 (b) Visiting Residents 3 - Military Rotators - Embedded (b) Checklist - Military Rotators - Embedded
4.5 Information about Board Eligibility 
4.6 Responsibilities of the Teaching Faculty 
4.7 Transition of Care (Hand-Off) 
4.8 Requesting Increase in Resident/Fellow Complement and form 
4.9 Responsibilities of Residency Program Administration 

5. Information Management 

5.1. Resident Electronic Mail Accounts at UTHSCSA
5.2. Use of the Internet and Social Networking Sites 

6. Fiscal Policies & Procedures

6.1. Resident Compensation 
6.1.1. Request for Waiver on Resident Compensation Form 
6.2. Residents’ Graduate Medical Education Agreements (Contracts) 
6.3. Compensation and Benefits 
6.4. Moonlighting by Residents
6.4.1. Moonlighting Documentation Form 
6.4.2. Additional Voluntary Programmatic Duties
6.4.3 Moonlighting in a Public Health Emergency Waiver Form
6.5. Moonlighting by Fellows

7. Health & Wellness 

7.1. Blood-Borne Pathogen Exposure  
7.2. Resident Impairment
7.3. Family and Medical Leave 
7.3.1. Information about Impact of Leave on Board Eligibility Leave of Absence Frequently Asked Questions
7.4. Accommodation of Residents with Disabilities
7.4.1. Form 100 Student Student Resident Request for Accommodation
7.5. Harassment 
7.6. Disruptive Behavior by Residents and Fellows 
7.7 Consensual Relationships

8. Hospitals and Clinical Duties 

8.1. Completion of Medical Records 
8.2. HIPAA -Violation Disciplinary Guidelines for Residents 
8.3.1 UTHSCSA Disclosure to Patients of Unanticipated Outcomes
8.3.2 UHS Communication of Adverse Events
8.3.3 VA Disclosure of Adverse Events
8.3.4 CSR Disclosure of Medical Errors