UT San Antonio
Long School of Medicine

Exhibitors

The 3rd Annual South Texas Updates in Gastroenterology and Hepatology offers a range of industry support opportunities designed to maximize visibility among a targeted audience of practicing gastroenterologists, hepatologists, advanced practice providers, and internists. All exhibitor and sponsorship fees are separate and distinct from any educational grant or commercial support for the CME activity, in accordance with ACCME standards.

Product Theatre
(2 available) 
$20,000
  • 30-minute non-CME speaking opportunity in a dedicated time slot 
  • Room, basic AV, and seating provided by the conference
  • Recognition as Product Theater Sponsor in agenda and conference signage
  • One (1) 6-ft exhibitor table with premium placement
  • Up to three (3) complimentary exhibitor registrations
  • Opportunity to provide branded materials and/or catering during the session (at sponsor’s expense)
  • Pre-event promotion in attendee emails and onsite materials (subject to production deadlines)
Platinum Exhibitor
$15,000
  • Exhibit booth in a prime, high-traffic location
  • Priority consideration for Product Theatre slot (subject to availability)
  • Logo on event materials (print, conference website). 
  • Full-page advertisement in the printed program
  • Acknowledgment by name during opening and closing remarks
  • Complimentary registrations for three company representatives
  • Pre-event attendee email blast with company profile and link
Gold Exhibitor
$10,000
  • Exhibit booth in a central, high-visibility location
  • Logo on event materials (print, conference website). 
  • Half-page advertisement in the printed program
  • Priority consideration for Product Theatre slot (subject to availability)
  • Acknowledgment by name during opening and closing remarks
  • Complimentary registrations for two company representatives
Silver Exhibitor
$5,000
  • Exhibit booth in standard location
  • Quarter-page advertisement in the printed program
  • Complimentary registration for one company representative
Brass Exhibitor
$3,000
  • Exhibit booth in standard space
  • Sponsor recognition list in the printed program
  • Complimentary registration for one company representative

Additional Conference Sponsorship Opportunities
The following exclusive items are available on a first-come, first-served basis. Each carries a single sponsor designation and prominent logo recognition throughout the conference day.

Sponsorship Item

Investment    

Recognition Includes
Friday Night welcome event 
(one available – February 26th)        

$5,000

Dinner sponsorship, 3 passes for sponsor, recognition in program
Conference Wi-Fi / Internet

$5,000

Logo on Wi-Fi login page, signage at registration desk, recognition in program
Coffee Station                            

$3,000

Logo signage at all coffee stations throughout the day, recognition in program
Conference Lanyards

$2,000

Company logo printed on all attendee lanyards, recognition in program
Tote Bags

$2,000

Company logo on all attendee tote bags distributed at registration, recognition in program

Additional company representative: $1,000 per additional representative beyond the allotted number for each exhibitor level.

Please use the link below to register as a sponsor and process payment:
 https://cmetracker.net/UTHSCSA/Publisher?page=pubOpenSub#/signin/exhibitor/10103117

Full payment for exhibit space must be received by UT Health San Antonio no later than February 20th, 2027. Additional company representatives beyond the allotted number may be registered for $1,000 per representative.

Conference Badges and Exhibit Set-Up

  • Exhibitor registration opens at 5:30 AM on the day of the conference; attendee registration begins at 6:45 AM.
  • All exhibitors must wear their official conference badge at all times. Company badges will not be accepted.
  • Exhibit set-up is available beginning at 5:30 AM. All setup must be completed by 6:45 AM.

CME and ACCME Compliance

  • Separation of Education and Exhibits: Exhibit arrangements must not influence session planning or content, nor be a condition of receiving commercial support.
  • Location: All exhibits must be physically separate from educational sessions and must not disrupt educational activities.
  • Conduct: Commercial discussions and promotional activities must be confined to the designated exhibit space. No sales or marketing activities are permitted within the session area.
  • Participation: Company representatives may attend CME sessions solely for their own educational benefit.

Additional Policies

  • Exhibit Hall Hours: Open 6:45 AM to 4:45 PM on the day of the conference.
  • Dress Code: Business or business casual attire is expected.
  • Staffing: Exhibits must be staffed during all designated exhibit hours.
  • Subletting: Booth space may not be sublet or shared without prior written approval from UT Health San Antonio.
  • Recording: Audio and video recording of educational sessions is strictly prohibited.
  • Cancellation: Requests received on or before [TBD — 90 days prior]: 50% refund. Requests after that date: no refund. All requests in writing to cortezl2@uthscsa.edu.

Insurance and Liability

The exhibitor must maintain comprehensive general liability insurance with a combined single limit of not less than $1,000,000 per occurrence, naming UT Health San Antonio as an additional insured. Workers' Compensation insurance is also required. UT Health San Antonio assumes no liability for loss, theft, or damage to exhibitor property.

Marketing and Sponsor Recognition

  • Logo Placement: Sponsor logos displayed on event emails, printed materials, conference website, and in the exhibit hall and main session room.
  • Pre-Event Email Blast: Platinum and Gold sponsors may include a brief company profile and link in the pre-event attendee email.
  • Social Media: Conference promotion across UT Health San Antonio GI channels in the weeks leading up to the event.
  • On-Site Signage: Sponsor recognition at the registration desk, throughout the exhibit hall, and in the main session room.