Full payment for exhibit space must be received by UT Health San Antonio no later than February 20th, 2027. Additional company representatives beyond the allotted number may be registered for $1,000 per representative.
Conference Badges and Exhibit Set-Up
- Exhibitor registration opens at 5:30 AM on the day of the conference; attendee registration begins at 6:45 AM.
- All exhibitors must wear their official conference badge at all times. Company badges will not be accepted.
- Exhibit set-up is available beginning at 5:30 AM. All setup must be completed by 6:45 AM.
CME and ACCME Compliance
- Separation of Education and Exhibits: Exhibit arrangements must not influence session planning or content, nor be a condition of receiving commercial support.
- Location: All exhibits must be physically separate from educational sessions and must not disrupt educational activities.
- Conduct: Commercial discussions and promotional activities must be confined to the designated exhibit space. No sales or marketing activities are permitted within the session area.
- Participation: Company representatives may attend CME sessions solely for their own educational benefit.
Additional Policies
- Exhibit Hall Hours: Open 6:45 AM to 4:45 PM on the day of the conference.
- Dress Code: Business or business casual attire is expected.
- Staffing: Exhibits must be staffed during all designated exhibit hours.
- Subletting: Booth space may not be sublet or shared without prior written approval from UT Health San Antonio.
- Recording: Audio and video recording of educational sessions is strictly prohibited.
- Cancellation: Requests received on or before [TBD — 90 days prior]: 50% refund. Requests after that date: no refund. All requests in writing to cortezl2@uthscsa.edu.
Insurance and Liability
The exhibitor must maintain comprehensive general liability insurance with a combined single limit of not less than $1,000,000 per occurrence, naming UT Health San Antonio as an additional insured. Workers' Compensation insurance is also required. UT Health San Antonio assumes no liability for loss, theft, or damage to exhibitor property.
Marketing and Sponsor Recognition
- Logo Placement: Sponsor logos displayed on event emails, printed materials, conference website, and in the exhibit hall and main session room.
- Pre-Event Email Blast: Platinum and Gold sponsors may include a brief company profile and link in the pre-event attendee email.
- Social Media: Conference promotion across UT Health San Antonio GI channels in the weeks leading up to the event.
- On-Site Signage: Sponsor recognition at the registration desk, throughout the exhibit hall, and in the main session room.