Graduate Medical Education

UHS Leave Policies

Approved Leave

Approved leave includes the following categories: vacation, sick, specialty meetings and seminars (including paper/publication presentations), jury duty, military reserves, board and licensure exams, standard and elective rotations away from University Health System premises, and funeral leave (for spouse, children, mother, father, brother, sister, mother-in-law, father-in-law, grandmother, grandfather). All scheduled leave must be approved by the University Health System Professional Staff Services office.

Vacation Leave

Vacation benefits for house staff physicians are granted at the rate of ten (10) days with pay for post level I physicians and fifteen (15) days with pay for all other post levels. Vacation is scheduled by the specialty department's chairperson/program director. Vacation request form(s) must be submitted to the University Health System Professional Staff Services office, 30 days prior to the requested vacation leave. All vacation benefits must be taken within the current contract agreement year. Any exceptions or requests to carry vacation leave into the following contract year must be made in writing by the specialty department's chairperson/program director. Unused vacation benefits will not be paid upon termination.

Family Leave

Physicians will be eligible for family leave provisions as outlined in UT Health Science Center at San Antonio's GME family leave policy.

Sick Leave

Up to ten (10) days with pay is allowed. Sick leave pay shall be granted only in cases of actual illness. Time taken off must be cleared with the chairperson/program director. The University Health System Professional Staff Services office must be notified via the House Staff Physician's Leave Form when a house staff is on sick leave. House staff may not use sick leave during their last ten (10) work days unless a physician statement is provided. Information on use of short and long term disability to cover sick leave/temporary disability (maternity leave inclusive) should be referred to the Benefits Program sections. Issues related to compensating for leave of absence time (to fulfill specialty board requirements) will be resolved by the house staff and the department's chairperson/program director. The University Health System Professional Staff Services office must be notified, in writing, of any house staff going on leave. Sick leave accrual may be carried over the following contract year upon the written request by the specialty department's chairperson/program director. Unused sick leave will not be paid upon termination.

Leave of Absence

A leave of absence will be allowed upon the written request of the chairperson/program director by submitting to the University Health System Professional Staff Services office a Leave of Absence Form 30 days prior to the beginning date of the physician's leave. The type (personal, illness, hospitalization/scheduled surgery, etc.) must be specified. Should an emergency situation arise, the University Health System Professional Staff Services office must be notified as soon as possible.