Welcome Incoming Residents !
This page contains all of the information you need to get started ...
Updates under revision Coming Soon!
Orientation and Training Schedules
| Coming Soon!! |
*Incoming paperwork should be completed before Orientation activities.
Steps for success:
Step One: Know your Residency Coordinator and his/her needs
(click here for list by program)
Your program coordinator is your ADMINISTRATIVE CONTACT and LIAISON for your residency program. Your program coordinator is will be essential in helping you navigate through requirements for beginning your training. Your Coordinator will have program-specific requests for you, that are not detailed on this page.
Step Two: Schedule a Health Screening at the University Hospital Clinic
In order for residents to start training on July 1st, all residents are required to complete a health screening at the University Hospital Employee Health Clinic located on the 3rd floor.
Incoming residents will need to bring documentation of the following:
- Tetanus/diphtheria or TDAP immunization within the past 10 years
- 2 doses of the MMR vaccine or proof of immunity to measles (rubeola) and rubella
- A current PPD (within the past 3 months of start date). If you have had a positive PPD, youwill need to provide a copy of a chest X ray report taken after the PPD was positive.
- Completion of the Hepatitis B series and a Hepatitis B titer done after completion of the series.
- Two doses of the Varicella immunization or titer stating immunity or verbalization of having chicken pox as a child.
The clinic will also administer a color blind test and a mask fitting test. It is imperative residents complete the health screening prior to administrative processing. The number to the clinic is 210-358-2277.
Step Three: Complete These Hospital/UT Forms
VA Hospital (STVHCS) Forms
- Housestaff Welcome Letter
- VA Resident Application - Complete and sign on pages 3 & 4. This is not a password-protected form. If you have problems, try another computer.
- Declaration of Federal Employment - Please complete and sign BOTH 17A and 17B.
- Fingerprint Form for Housestaff - Complete all highlighted areas.
- Forms of ID Accepted for Badge Process - Identifies all approved forms of ID you can use in the fingerprint process; choose 2; must be originals
- CPRS Training - Hands-on Tutorial for the VA's Computerized Patient Record
- CPRS Quiz - 5 Question quiz to complete after tutorial. Must pass before computer codes will be given
- Mandatory Training Modules - Explains where and how to log on to online training
- Fingerprint Request Form for use outside of San Antonio - Use this ONLY for fingerprints done anywhere else than San Antonio
- VPN Remote Access Request and Guide
Please email all forms to:
If you have questions, Ms. Mueller can be reached at 210-617-5109
You will be able to sign all documents at processing.
If you cannot email, please print out and mail to:
South Texas Veterans Health Care System
7400 Merton Minter Blvd.
San Antonio TX 78231
ATTN: Marleen Mueller (14A)
University Health System Forms
Incoming Resident Packet
Please contact Marilyn Dahl (210-358-0163) at Professional Staff Services at University Health System for questions, and mail your completed packets to:
University Health System
Attn: Professional Staff Services
4502 Medical Drive
San Antonio, TX 78229-4493
UT Health Science Center at San Antonio/GME Forms
- Housestaff Information Sheet
- Disclosure of SSN Form
- Confidentiality/Security Acknowledgement form - Sign and return to Program Director.
- Reporting Compliance Concerns
- The Compliance Office will begin offering online Clinical Documentation Training. Further details will be posted as soon as they are available.
Please mail one copy to your program coordinator, and one to:
GME Office
Attn: Wendy Malone
7703 Floyd Curl Drive - MC 7790
San Antonio, Tx 78229-3900
Here is a tipsheet on accessing your new UTHSCSA email account.
CHRISTUS Santa Rosa Forms
Click on the links below to access necessary forms. Bring completed forms to CHRISTUS Santa Rosa orientation.
· Resident Registration form
· System Access form
· Confidentiality agreement – sign and return to GME Coordinator
Please ensure that all required orientation elements are completed prior to orientation, go to www.christussantarosa.org/gme for further instructions.
Step Four: Obtain your Physician in Training Permit
You will be contacted by your Residency Coordinator when he/she has obtained your ID number to access the TMB website so that you can apply for your training permit. When you have your ID number, please access the TMB website here:
Contact Information:
Physician's In Training Section
P.O. Box 2018, Mail Code 244
Austin, TX 78768-2018
http://www.tmb.state.tx.us
(512) 305 7021, 7135, 7141
(512) 305 7009 Fax
For Podiatry Residents:
Podiatry Residents contact Texas State Board of Podiatric Medical Examiners immediately.
(512) 305-7000
Step Five: Additional Training Modules - IHI
At UTHSCSA we value both your medical education and the safety of all our patients - and we sponsor a chapter of the IHI Open School, and you are invited to participate in chapter activities here. Further, to ensure that all incoming residents begin training with at least a basic level of knowledge about patient safety and quality, one of the important tasks you’ll need to do is complete the IHI Open School online modules, thereby earning basic certification.
- Register at IHI - the registration button is at the bottom of the screen
- Enter your information
- Your current email address is ok to use
- Enter your role as Resident
- Organization is ‘School – Medicine’
- In ‘Please click here to select your organization’, enter
- University of Texas Health Science Center San Antonio
- United States
- Texas
- San Antonio
- Your primary role is ‘Intern – Resident’
- Access the Open School courses at http://www.ihi.org/lms/onlinelearning.aspx and complete them.
- When you complete the final module, create your certificate, and email the pdf to Wendy Malone at bretonw@uthscsa.edu .
To assist you in printing out your final certificate, plese see the following Powerpoint:
Certificate of Completion Instructions
If you have difficulty accessing the site, please contact Dr. Bready at bready@uthscsa.edu . Thanks.
Step Six: Additional Training Modules - Patient Safety
To promote safety and quality of care, three educational modules will be required of all incoming residents. The Knowledge Center will send an e-mail with instructions and a link to access the Knowledge Center website. E-mails from the Knowledge Center will be sent on or after 7/1/2011. Thirty days will be allowed for completion of these modules. To access the website, you will need to use your UTHSCSA domain user ID and password. Your program coordinator can provide you with this information. Upon obtaining access, you will be directed to the 3 modules that need to be completed. These modules include:
- Transmission-based isolation precautions
- Hand hygiene
- Bloodborne pathogens training
Step Seven: Familiarize yourself with this Electronic Medical Records System*
*If you will be rotating at the MARC, please familiarize yourself with the EPIC system in general via the modules at the link below. Then plan to review the modules again, to gain greater familiarity with the appropriate system, prior to your specific rotations.
Only residents that will be rotating at the MARC will need to access the EPIC files. Your program coordinator can tell you if you will be going to the MARC.
To access these files, you will need to download and install UTHSCSA Remote Access (VPN). Software and instructions for Remote Access (VPN) are provided at the link below. You will need to use your UTHSCSA domain user ID and password to access the VPN software and instructions link. Your program coordinator can provide you with this information. When entering your domain user ID and password, be sure to include “uthscsa\” before your user name. (Example: uthscsa\username) Once the VPN software is installed and running on your computer, you will be prompted to provide your domain user ID and password before accessing the Epic training modules.
- Remote Access (VPN) – Click here
- EPIC - Click here
Extra Goodies
UHS Alliance - Resident Physician Spouses Supporting Medicine, Community, and Each Other