Graduate Medical Education

Policies and Procedures

 

1. Administration & Organization
     1.1. Statement of Commitment to Graduate Medical Education rev. 1/2016
     1.2. GME Organizational Chart rev. 5/2016
     1.3. Continuation of GME Support in the Event of Disaster rev. 5/2014

     1.4. Responsibilities of the Designated Institutional Official rev. 8/2014

     1.5. Continuity of GME Oversight rev. 5/2014

     1.6. Responsibilities of the GME Committee rev. 8/2014


2. General Policies & Procedures
      2.1. GME General Policies rev. 7/2015
         2.1.1 Fifth Pathway and Checklist rev. 5/2016

         2.1.2 Policy on Resident Application Information and Form rev. 7/2016
      2.2. Essential Abilities Req. for Appointment, Reappointment, Retention, & Certification for GME  rev. 8/2014

      2.3. Duration of Appointment, Conditions for Appointment or Reappointment, and Non-Renewal of  Resident Contracts rev. 7/2015
      2.4. Restrictive Covenants rev. 5/2014
      2.5. Resident Supervision Policy  and Template rev. 2/2015
      2.6. Responsibilities of Residents rev. 7/2016
      2.7. Resident Duty Hours and Extension Request and Program-Specific Policy Template rev. 8/2014
      2.8. Resident Promotion rev. 4/2014
      2.9. Levels of Academic Status in Graduate Medical Education  rev. 4/2014
      2.10. Resident Grievance & Due Process Policy rev. 6/2016
      2.11.
      2.12. Residency Closure/Reduction   rev. 2/2015
      2.13. Processes for Non-ACGME Programs rev. 3/2011
          2.13.1. Checklist for Entry Non-ACGME Programs
          2.13.2. Non-ACGME Fellowship Information Form

          2.13.3  TMB Application for Non-ACGME Fellowships rev. 8/2014
      2.14.a Resident Visas rev. 12/2014

          2.14.1 Form: Request for H-1B Sponsorship rev. 11/2014

          2.14.2. International Travel for Trainees on Visas rev. 7/2016

      2.14.b Fellow Visas  rev. 12/2014
      2.15. Special Electives rev. 10/2013
      2.16. Process for Establishing a New GME Program rev. 2/2015
          2.16.1. Form: Request to Establish a New GME Program rev. 2/2015
      2.17. Medical Degrees Earned by International Medical Graduates rev. 6/2015
      2.18. Educational Resources – Similar or Competing Programs rev. 1/2015
          2.18.1. Critical Care Programs rev. 1/2015
          2.18.2. Sports Medicine Training Programs rev. 1/2015
          2.18.3. Pain Medicine Programs rev. 1/2015
      2.19. Records Retention rev. 06/2016
      2.20. Interactions Between Vendors and GME Programs/Residents rev. 8/2014

          2.20.1. Interactions Between Residents and Physician Recruiters rev. 2/2015

      2.21. Alternative and Innovative Approaches for Programs and Request Template  rev. 8/2014

      2.22. Prescription Writing by Residents rev. 7/2015

      2.23.  Access to Residents as Research Subjects rev. 7/2015

          2.23.1 Request to Survey Residents Template rev. 7/2016


3. Evaluation and Assessment Processes
      3.1. GMEC Oversight of ACGME-Accredited Programs rev. 3/2016

          3.1.1. Policy for Graduate Medical Education (GMEC) Oversight of non ACGME-Accredited Fellowships

                         rev. 9/2015
      3.2. Resident Evaluation rev. 2/2015
          3.2.1. Templates - Final Summative Evaluation rev. 2/2015
      3.3. Completion of USMLE Examinations rev. 2/2015
      3.3.1. Military Residents, Completion of USMLE Examinations, and State Licensure  rev. 2/2015
      3.4. Residents' Evaluations of Faculty, Educational Experience, and Overall Program rev. 7/2015
      3.5. Program Evaluation Committee and Annual Program Evaluation rev. 2/2015

      3.6. Resident Concerns rev. 2/2015

      3.7. Clinical Competency Committee:  Program-Level Review for Residents and

                 CCC Minutes Template rev. 5/2016


4. Program Policies & Procedures
     4.1. Responsibilities of the Residency Program Director rev. 8/2015
         4.1.1. Process for Change in Program Director rev. 2/2014
         4.1.1.1 Change in PD Form rev. 2/2014
     4.2. Application Process
         4.2.1.1. Acknowledgement of GME Information Form for Applicants to GME Training at UTHSCSA rev. 7/2016
         4.2.2. Security Background and Sanction Checks for Resident Applicants rev. 9/2015
     4.3. Resident Selection and Appointment rev. 6/2015

         4.3.1.  Processing for Accepting Tranferring Residents rev. 6/2015

     4.3.2 Process for Documentation of Residents Departing from GME Programs at a Non-Standard Time eff. 9/2016 

     4.4. Visiting Residents
         4.4.1. Visiting Residents 1 - Observerships rev. 6/2015
             4.4.1.1. Visiting Resident 1 - Observership Application and Checklist rev. 6/2015
         4.4.2. Visiting Residents 2 - Clinical Rotations rev. 2/2015
             4.4.2.1. Visiting Residents 2 - Clinical Rotation Application and Checklist rev. 5/2016

         4.4.3 Visiting Residents 3 - Military Rotators rev. 5/2013

             4.4.3.1 Checklist - Military Rotators

     4.5. Information about Board Eligibility rev. 6/2014
     4.6 Responsibilities of the Teaching Faculty rev. 6/2014

     4.7 Transition of Care (Hand-Off) eff. 08/2015

     4.8 Requesting Increase in Resident/Fellow Complement (w/form) eff. 03/2014

     4.9 Responsibilities of Residency Program Administration eff. 9/2016


5. Information Management

      5.1. Resident Electronic Mail Accounts at UTHSCSA rev. 6/2014

      5.2. Use of Internet and Social Networking Sites rev. 2/2015


6. Fiscal Policies & Procedures

     6.1. Resident Compensation rev. 7/2015
          6.1.1. Request for Waiver on Resident Compensation Form
     6.2. Residents’ Graduate Medical Education Agreements (Contracts) rev. 6/2014
     6.3. Compensation and Benefits rev. 6/2014
     6.4. Moonlighting by Residents rev. 7/2015
          6.4.1. Moonlighting Documentation Form rev. 7/2015

          6.4.2. Additional Voluntary Programmatic Duties rev. 7/2015
     6.5. Moonlighting by Fellows rev. 7/2015


7. Health & Wellness

     7.1. Blood-Borne Pathogen Exposure  rev. 6/2014
     7.2. Resident Impairment rev. 6/2015
     7.3. Family and Medical Leave rev. 4/2001

          7.3.1. Information about Impact of Leave on Board Eligibility rev. 6/2014
     7.4. Accommodation of Residents with Disabilities rev. 9/2015
     7.5. Harassment rev. 5/2016
     7.6. Disruptive Behavior by Residents and Fellows rev. 5/2016


8. Hospitals and Clinical Duties
     8.1. Completion of Medical Records rev. 6/2014
     8.2. HIPAA -Violation Disciplinary Guidelines for Residents rev. 5/2014

     8.3. Disclosure of Adverse Events by Site

         8.3.1 UTHSCSA Disclosure to Patients of Unanticipated Outcomes

         8.3.2 UHS Communication of Adverse Events

         8.3.3 VA Disclosure of Adverse Events

         8.3.4 CSR Disclosure of Medical Errors