Graduate Medical Education

Policies and Procedures

 

1. Administration & Organization
     1.1. Statement of Commitment to Graduate Medical Education rev. 2/2014
     1.2. GME Organizational Chart rev. 07/2014
     1.3. Continuation of GME Support in the Event of Disaster rev. 5/2014

     1.4. Responsibilities of the Designated Institutional Official rev. 8/2014

     1.5. Continuity of GME Oversight rev. 5/2014

     1.6. Responsibilities of the GME Committee rev. 8/2014


2. General Policies & Procedures
     2.1. GME General Policies rev. 12/2012
         2.1.1 Checklist for Fifth Pathway Applicants

         2.1.2 Policy on Resident Application Information and Form rev. 2/2012
     2.2. Essential Abilities Req. for Appointment, Reappointment, Retention, & Certification for GME  rev. 8/2014

     2.3. Duration of Appointment, Conditions for Reappointment, and Non-Renewal of Resident Contracts rev. 9/2012
     2.4. Restrictive Covenants rev. 5/2014
     2.5. Resident Supervision Policy and Template rev. 7/2011
     2.6. Responsibilities of Residents rev. 7/2013
     2.7. Resident Duty Hours and Extension Request and Program-Specific Policy Template rev. 8/2014
     2.8. Resident Promotion rev. 4/2014
     2.9. Levels of Academic Status in Graduate Medical Education  rev. 4/2014
     2.10. Resident Grievance & Appeal Procedure rev. 1/2009
     2.11. Resident Grievance & Appeal Procedure – RAHC rev. 1/2007
     2.12. Residency Closure/Reduction   rev. 4/2008
     2.13. Processes for Non-ACGME Programs rev. 3/2011
         2.13.1. Checklist for Non-ACGME Programs
         2.13.2. Non-ACGME Fellowship Information Form

         2.13.3  TMB Application for Non-ACGME Fellowships rev. 8/2011
     2.14. Resident Visas rev. 12/2012
         2.14.1. Form: Request for Waiver of J-1 Visa rev. 12/2012

         2.14.2. International Travel for Trainees on Visas eff. 8/2012
     2.15. Special Electives rev. 10/2013
     2.16. Process for Establishing a New GME Program rev. 11/2006
         2.16.1. Form: Request to Establish a New GME Program rev. 11/2006
     2.17. Medical Degrees Earned by International Medical Graduates rev. 5/2014
     2.18. Educational Resources – Similar or Competing Programs rev. 1/2014
         2.18.1. Critical Care Programs rev. 1/2014
         2.18.2. Sports Medicine Training Programs rev. 1/2014
         2.18.3. Pain Medicine Programs rev. 1/2014
     2.19. Records Retention rev. 12/2012
     2.20. Interactions Between Vendors and GME Programs/Residents rev. 3/2011

         2.20.1. Interactions Between Residents and Physician Recruiters eff. 12/2008

     2.21. Alternative and Innovative Approaches for Programs and Request Template  rev. 8/2014

     2.22. Prescription Writing by Residents rev. 6/2013

     2.23.  Access to Residents as Research Subjects rev. 4/2013

         2.23.1 Request to Survey Residents Template rev. 7/2013


3. Evaluation and Assessment Processes
     3.1. GMEC Oversight of ACGME-Accredited Programs rev. 5/2014

         3.1.1. GMEC Oversight of Non-ACGME, Non-ABMS Fellowships Needing TMB Approval rev. 3/2011
     3.2. Resident Evaluation rev. 8/2012
          3.2.1. Templates - Resident Final Letter
     3.3. Completion of USMLE Examinations rev. 11/2005
         3.3.1. Military Residents, Completion of USMLE Examinations, and State Licensure rev. 11/2007
     3.4. Residents' Evaluations of Faculty, Educational Experience, and Overall Program rev. 1/2002
     3.5. Program Evaluation Committee and Annual Program Evaluation rev. 5/2014

     3.6. Resident Concerns rev. 7/2012

     3.7. Clinical Competency Committee: Program-Level Review for Residents and

              CCC Minutes Template rev. 5/2014


4. Program Policies & Procedures
     4.1. Responsibilities of the Residency Program Director rev. 8/2012
         4.1.1. Process for Change in Program Director rev. 2/2014
         4.1.1.1 Change in PD Form rev. 2/2014
     4.2. Application Process
         4.2.1. Resident Applicant Information rev. 9/2004
             4.2.1.1. Acknowledgement of GME Information Form for UTHSCSA rev. 2/2012
         4.2.2. Security Background and Sanction Checks for Resident Applicants rev. 9/2011
     4.3. Resident Selection and Appointment rev. 3/2010

         4.3.1.  Resident Transfer rev. 10/2012

             4.3.1.1. Checklist for Resident Transfer
     4.4. Visiting Residents
         4.4.1. Visiting Residents 1 - Observerships rev. 6/2013
             4.4.1.1. Checklist – Observership Requirements rev. 6/2013
         4.4.2. Visiting Residents 2 - Clinical Rotations rev. 6/2013
             4.4.2.1. Checklist – Clinical Rotation Requirements rev. 8/2013

         4.4.3 Visiting Residents 3 - Military Rotators rev. 5/2013

             4.4.3.1 Checklist - Military Rotators

      4.5. Information about Board Eligibility rev. 6/2014
      4.6 Responsibilities of the Teaching Faculty rev. 6/2014

      4.7 Transition of Care (Hand-Off) eff. 06/2013

      4.8 Requesting Increase in Resident/Fellow Complement (w/form) eff. 03/2014


5. Information Management

      5.1. Resident Electronic Mail Accounts at UTHSCSA rev. 6/2014

      5.2. Use of Internet and Social Networking Sites rev. 5/2010


6. Fiscal Policies & Procedures

     6.1. Resident Compensation rev. 2/2011
          6.1.1. Waiver request form
     6.2. Residents’ Graduate Medical Education Agreements (Contracts) rev. 6/2014
     6.3. Compensation and Benefits rev. 6/2014
     6.4. Moonlighting by Residents rev. 3/2013
          6.4.1. Moonlighting Documentation Form rev. 10/2012

          6.4.2. Additional Voluntary Programmatic Duties rev. 3/2012
     6.5. Moonlighting by Fellows rev. 3/2013


7. Health & Wellness

     7.1. Blood-Borne Pathogen Exposure  rev. 6/2014
     7.2. Resident Impairment rev. 4/2001
     7.3. Family and Medical Leave rev. 4/2001

          7.3.1. Information about Impact of Leave on Board Eligibility rev. 6/2014
     7.4. Accommodation of Residents with Disabilities rev. 1/2002
     7.5. Harassment rev. 12/2001
     7.6. Disruptive Behavior by Residents and Fellows rev. 2/2008


8. Hospitals and Clinical Duties
     8.1. Completion of Medical Records rev. 6/2014
     8.2. HIPAA -Violation Disciplinary Guidelines for Residents rev. 5/2014

     8.3. Disclosure of Adverse Events by Site

         8.3.1 UTHSCSA Disclosure to Patients of Unanticipated Outcomes

         8.3.2 UHS Communication of Unanticipated Outcomes

         8.3.3 VA Disclosure of Adverse Events

         8.3.4 CSR Disclosure of Medical Errors