June 29, 2001
Volume XXXIV, No. 26




CACTUS team implements new modules for benefits administration, budget process

Illustration of cactus

The "CACTUS" project to modernize the Health Science Center's central administrative computer systems took another step forward June 4 with successful start-up of the PeopleSoft benefits administration module. The CACTUS team also recently implemented a new application to assist with the budget process. The new budget process application was built in-house utilizing PeopleSoft's development tools.

"Benefits administration implementation went live June 4 and the transition has been smooth," said Brian Cartee, director of PeopleSoft implementation. "The team included representatives from the human resources and computing resources departments and from the office of payroll services. Our implementation partner, Allied Consulting, participated in this successful project."

Jesse Gomez, assistant director of human resources, managed the four-month project, which lays the foundation for processing this year's Open Enrollment benefits changes requested by employees. Open Enrollment takes place July 1-31.

"The primary objective is to automate eligibility and enrollment of benefits," Gomez said. "The end results of the implementation will be to improve efficiency and customer service and to reduce error processing and reprocessing. These objectives are being met."

The effort to activate the PeopleSoft budget process module began in October 2000 and included team members from the budget and finance office and from computing resources. Allied Consulting assisted. Jeanne Morgan, budget and finance, served as the project manager. "The objective was to create a budget process that can be used in conjunction with the new functionality that was delivered in the first phase of the PeopleSoft budget process implementation," Morgan said.

The team has trained more than 140 individuals in 13 classes pertaining to the budget process module. Judy Murphy, medical dean's office, said she is pleased with the new budget process module. "This was the best budget process I have experienced," she said. "It certainly saved me many painful hours balancing the Medical School budget. I look forward to where PeopleSoft will take us in the future."