Office of Regulatory Affairs & Compliance, Compliance Office 210-567-2014, Compliance Line 1-877-507-7317
 

New and Revised HOP Policies

 
Chapter 1 Table of Contents Adobe Reader Revised November 2015
1.1.1 Mission, Role, And Scope Adobe Reader Revised April 2012
1.3.7 Vice President for Research Adobe Reader Revised April 2012 Revised December 2015
1.3.8 Vice President For Governmental Relations Adobe Reader Revised October 2015
1.3.12 Vice President and Chief of Staff Adobe Reader Revised November 2015
1.3.10 Vice President for Human Resources Adobe Reader Revised October 2015
1.6.1 Audit Committee Adobe Reader Revised January 2016
1.6.2 Committee on Committees Adobe Reader Revised June 2012
1.6.3 Executive Committee Adobe Reader Revised June 2016
1.6.5 Compliance & Ethics Committee Adobe Reader Revised September 2014
1.6.6 Institutional Review Board Adobe Reader Minor Revision June 2015
1.6.7 Presidential Distinguished Scholar Award Committee Adobe Reader Revised June 2014
1.6.8 Presidential Teaching Excellence Award Committee Adobe Reader Revised June 2014
1.6.10 Professional Affairs Committee Adobe Reader Revised March 2013
1.6.11 PConflict of Interest Committee Adobe Reader Revised November 2015
1.6.14 Human Research Protection Program (HRPP) Steering Committee Adobe Reader New May 2016
1.6.17 Education Assistance Committee Adobe Reader New March 2016
1.7.1 Institutional Biosafety Committee Adobe Reader Revised December 2015
1.7.2 Chemical Safety Committee Adobe Reader Revised December 2015
1.7.6 Faculty Promotions, Tenure and Appointments Committee Adobe Reader Revised September 2016
1.7.14 Physical Safety Committee Adobe Reader Revised December 2015
1.7.15 Radiation Safety Committee Adobe Reader Revised December 2015
1.7.16 Radioactive Drug Research Committee Adobe Reader Revised December 2015
1.7.17 Student Health Advisory Committee Adobe Reader Revised June 2012
1.7.20 Student Fee Advisory Committee Adobe Reader New Policy
1.7.21 Faculty Compensation and Advisory Committee Adobe Reader Minor Correction
1.8.2 Staff Advisory Council Adobe Reader Revised June 2012
Chapter 2 Table of Contents Adobe Reader Revised May 2015
2.1.2 Handbook of Operating Procedures Adobe Reader Revised March 2013
2.1.3 University Name and Seal Adobe Reader Revised May 2013
2.1.4 Official Stationery and Business Cards Adobe Reader Revised May 2013
2.2.1 Records and Information Management and Retention Adobe Reader Revised October 2016
2.2.2 Information Security Adobe Reader Revised January 2014
2.2.3 Family Educational Rights and Privacy Adobe Reader Revised January 2014
2.2.7 Use of Social Security Numbers Adobe Reader Revised March 2013
2.3.2 Use of Copyrighted Materials Adobe Reader Revised May 2013
2.4.4 Library Adobe Reader Revised August 2013
2.4.6 Communications Adobe Reader Minor revision
2.5.1 Office of Regulatory Affairs & Compliance Program Adobe Reader Revised May 2015
2.5.2 Protection From Retaliation for Reporting Suspected Wrongdoing Adobe Reader Revised March 2013
2.5.3 Procedures For Handling Allegations of Retaliation Adobe Reader Revised March 2013
2.5.4 Drug-Free University Community and Workplace Adobe Reader Revised November 2016
2.6.3 Fraud, Abuse, and False Claims Act Adobe Reader Revised January 2016
2.6.4 Substantive Change Adobe Reader New Policy March 2013
2.6.5 Distance Education Adobe Reader New Policy April 2013
2.6.7 Reporting Suspected Abuse, Neglect, and Exploitation of Children, Elderly and/or Disabled Persons Adobe Reader NEW January 2014
2.7.2 Academic Program Review Adobe Reader NEW January 2014
Chapter 3 Table of Contents Adobe Reader Revised May 2013
3.1.1 Academic Titles Adobe Reader Revised February 2013
3.1.2 Ashbel Smith Professor (Non-Endowed Professorships) Adobe Reader Revised October 2013
3.1.3 Emeritus Adobe Reader Revised November 2013
3.1.4 Endowed Appointments Adobe Reader Minor revision
3.2.5 Work Towards Advanced Degree Adobe Reader Minor Revision
3.5.1 Documentation of Academic Credentials Adobe Reader Revised March 2013
3.6.8 Process For Promotions, Tenure, and Appointments Adobe Reader Revised March 2012
3.7.1 Health Science Center Tenure Policy Adobe Reader Revised November 2013
3.7.4 Tenure Track Mid-Probationary Review Adobe Reader Revised November 2013
3.7.5 Comprehensive Periodic Evaluation of Tenured Faculty Adobe Reader Revised March 2013
3.8.1 Termination and Reappointment of Faculty Adobe Reader Minor revision/Oct 2014
Chapter 4 Table of Contents Adobe Reader Revised April 2016
4.1.1 Responsibilities Adobe Reader Revised October 2015
4.2.1 Nondiscrimination Policy and Complaint Procedure Adobe Reader Revised April 2013
4.2.2 Title IX Sexual Harassment/Sexual Misconduct Policy Adobe Reader Revised October 2015
4.2.3 Request for Accommodations Under the ADA and the ADA Amendments Act of 2008 (ADAAA) Adobe Reader Revised December 2012
4.2.4 Consensual Relationships Polic Adobe Reader NEW March 2016
4.3.1 Administrative and Professional Employees Adobe Reader Revised April 2013
4.3.2 Recruitment and Selection of Classified Employees Adobe Reader Revised April 2013
4.3.3 Administrative and Professional Employees Adobe Reader Revised April 2013
4.3.5 Student Employees Adobe Reader Revised March 2016
4.3.6 Temporary Associates Adobe Reader Revised April 2013
4.3.7 Patient Models Adobe Reader Revised April 2013
4.3.8 Non-Employee Service Adobe Reader Revised April 2013
4.3.9 Academic Training Adobe Reader Revised April 2013
4.3.10 Interviews of Executive Administrators and Other Senior Administrators Adobe Reader New January 2016
4.4.1 Criminal Background Checks Adobe Reader Revised September 2014
4.4.2 Sanction Checks Adobe Reader Revised October 2015
4.5.3 Continuous Employment Adobe Reader Revised April 2013
4.5.4 Reappointments Adobe Reader Revised April 2013
4.5.6 Ending Employments Adobe Reader Revised April 2013
4.5.8 Re-employment of Previous Employees Adobe Reader Revised April 2013
4.5.9 Re-employment of Retirees Adobe Reader Revised April 2013
4.5.10 Promotions and Transfers Adobe Reader Revised April 2013
4.5.11 New Employee Processing Adobe Reader Revised June 2013
4.5.12 Employment of Non Citizens Adobe Reader Revised June 2013
4.5.13 Consulting and Outside Employment Adobe Reader Revised June 2013
4.5.14 Dual State Employment Adobe Reader Revised June 2013
4.5.15 Appointment of Relatives (Nepotism) Adobe Reader Revised June 2013
4.5.16 Personnel Records Adobe Reader Revised June 2013
4.6.1 Faculty Employees Adobe Reader Revised June 2013
4.6.2 Administrative and Professional Employees Adobe Reader Revised June 2013
4.6.3 Classified Employees Adobe Reader Revised June 2013
4.6.4 Fair Labor Standards Act (FLSA): Non-Exempt and Exempt Jobs Adobe Reader Revised August 2013
4.6.7 Compensation Administration for Classified Employees Adobe Reader Revised June 2013
4.6.8 Longevity Pay Adobe Reader Revised June 2013
4.6.9 Hazardous Duty Pay Adobe Reader Revised June 2013
4.7.1 Hours of Operation and Official Workweek Adobe Reader Revised June 2013
4.7.2 Uniformed Services Employment and Re-Employment Rights Adobe Reader Revised June 2013
4.7.3 State Military Forces and Reserve Duty Adobe Reader Revised June 2013
4.7.4 Flextime Adobe Reader Revised June 2013
4.7.6 Telecommuting Adobe Reader Minor revision Jul 2016
4.7.7 Vacation or Annual Leave Adobe Reader Revised June 2013
4.7.8 Sick Leave Adobe Reader Revised June 2016
4.7.10 Holidays Adobe Reader Revised March 2013
4.7.13 Family Medical Leave Act (FMLA) Adobe Reader Revised June 2012
4.7.15 Emergency Leave (Including Funeral Leave) Adobe Reader
4.8.6 Workers Compensation Insurance (WCI) Adobe Reader Revised March 2015
4.8.10 Faculty and Staff Discount Program Adobe Reader Revised November 2015
4.8.11 Breastfeeding and Expression of Breast Milk on Campus Adobe Reader NEW December 2015
4.9.1 Employee Performance Review Program Adobe Reader Revised December 2015
4.9.4 Procedures for Discipline and Dismissal of Employees Adobe Reader Revised November 2015
4.10.4 Required Training and Disciplinary Actions for Failure to Attend Compliance Training Sessions Adobe Reader Revised December 2015
Chapter 5 Table of Contens Adobe Reader Revised November 2016
5.1.1 Mission Adobe Reader Revised November 2015
5.3.1 Mission Adobe Reader Revised May 2016
5.3.2 Responsibilities and Activities Adobe Reader Minor Revision
5.3.3 Management Information Adobe Reader Revised May 2016
5.6.1 Mission Adobe Reader Revised May 2016
5.6.2 Organization and Services Adobe Reader Minor Revision
5.7.1 Enterprise Application Operations Adobe Reader Revised February 2016
5.8.1 Information Security Program Adobe Reader Revised October 2016
5.8.4 Access Management Adobe Reader Revised October 2016
5.8.5 Information Security Incident Reporting Adobe Reader Revised October 2016
5.8.8 Information Resource Security Configuration and Management Adobe Reader Revised October 2016
5.8.9 Malware Prevention Policy Adobe Reader Revised October 2016
5.8.10 Information Resources Acceptable Use and Security Policy Adobe Reader Revised October 2016
5.8.12 Portable Computing Policy Adobe Reader Revised May 2014
5.8.18 Third-Party Management of Information Resources Adobe Reader Revised October 2016
5.8.19 Administrative and Special Access Policy Adobe Reader Revised January 2012
5.8.21 Data Classification Adobe Reader Revised September 2013
5.8.22 Data Protection Adobe Reader Revised October 2016
5.8.25 Systems Development Life Cycle (SDLC) Policy Adobe Reader Revised April 2012
5.8.26 Information Security Risk Management Adobe Reader Revised October 2016
5.8.27 Physical Security For Information Resources Adobe Reader Revised October 2016
5.8.31 Cloud Computing Policy Adobe Reader New October 2016
5.10.1 Project Portfolio Management Adobe Reader Revised May 2016
5.11.1 Project Delivery Adobe Reader NEW May 2016
6.1.6 Requirements for Official Functions and Entertainment Adobe Reader Revised January 2016
6.1.8 Local/State Voucher Adobe Reader Revised January 2015
6.2.3 Foreign Travel Adobe Reader Revised December 2012
6.2.4 Contract Travel Agencies Adobe Reader Updated Form – October 2015
6.2.9 Authorization to Travel For Employees, Students, and Residents Adobe Reader Revised October 2013
6.2.14 General Reimbursement Policies Adobe Reader Revised October 2013
6.2.22 Meals and Lodging Expenses on Travel Voucher Adobe Reader Revised January 2016
6.2.26 Use of University of Texas System Aircraft Adobe Reader Effective October 2012
6.3.1 General Policy Adobe Reader Revised May 2012
6.4.1 Responsibility Adobe Reader Revised May 2016
6.4.2 Cash Receipts/Deposits Adobe Reader Revised May 2016
6.4.3 Petty Cash Fund Adobe Reader Revised May 2016
6.4.4 Investment of Funds Adobe Reader Revised May 2016
6.5.1 Processing Adobe Reader Revised May 2016
6.5.2 Types of Payroll Adobe Reader Revised May 2016
6.5.3 Instructions for hourly/overtime pay Adobe Reader Revised May 2016
6.5.4 Payroll Reporting Adobe Reader Revised May 2016
6.5.5 Supplemental Payments to Employees Adobe Reader Revised May 2016
6.5.6 Payment to Nonresident Aliens Adobe Reader Revised May 2016
6.5.7 Direct Deposit Adobe Reader Revised May 2016
6.5.8 Stipend Payments to Students Adobe Reader Revised May 2016
6.10.1 Endowments Adobe Reader Revised September 2015
6.10.2 Gifts: Acceptance, Processing, and Solicitation Adobe Reader Revised May 2013
6.10.3 Establishment and Management of Endowments Adobe Reader Revised May 2013
Chapter 7 Table of Contents Adobe Reader Revised November 2016
7.1.1 Policies and Procedures Adobe Reader Revised November 2016
7.1.2 Facilities and Administrative (F&A) Cost Policy Adobe Reader Revised November 2016
7.1.3 Managing Effort Commitments and Documentation of Compensation on Sponsored Programs Adobe Reader Revised November 2016
7.1.5 Cost Transfers to Restricted Fund Groups 41002-44999 Adobe Reader Revised November 2016
7.1.6 Cost Sharing on Sponsored Programs Adobe Reader Revised November 2016
7.1.7 Export Controls Adobe Reader Revised December 2013
7.1.8 Program Income on Sponsored Programs Adobe Reader Revised November 2016
7.1.9 Funds on Fixed Fee Contracts/Agreements Adobe Reader Revised November 2016
7.2.1 Human Research Protection Program (HRPP) Responsibilities Adobe Reader May 2016
7.2.2 Institutional Review Board (IRB) Responsibilities Adobe Reader May 2016
7.2.3 Research Scope of Practice for Study Personnel Adobe Reader Revised July 2015
7.7.1 Budgeting and Billing for Clinical Services Provided As Part of Research Involving Human Subjects Adobe Reader Revised May 2015
7.7.2 Management of Research Participant Payments Adobe Reader Minor Revision July 2016
7.8.1 Research Space Allocation Policy Adobe Reader Revised May 2016
7.9.1 Establishment and Review of Organized Research Units Adobe Reader Revised June 2014
Chapter 8 Table of Contents Adobe Reader Revised November 2016
8.3.2 Business Continuity Planning Adobe Reader Revised November 2016
8.5.1 Responsibilities and Organization Adobe Reader Revised May 2013
8.5.2 Radiation Safety Adobe Reader Revised May 2013
8.5.3 Chemical Safety Adobe Reader Revised May 2013
8.5.5 Environmental Protection Adobe Reader Revised May 2013
8.5.6 Installation of Fire Suppression Systems Adobe Reader Revised May 2013
8.5.7 Biological Safety Adobe Reader NEW May 2013
8.5.8 Pre-Employment Immunizations Adobe Reader Revised October 2015
8.6.1 Student Right-To-Know and The Campus Security Act Adobe Reader Revised October 2015
8.7.2 Security Adobe Reader Revised February 2016
8.7.11 Contractors And Vendors Adobe Reader Revised September 2014
8.7.12 Industry Auditor and Monitor Visitation Adobe Reader Minor change November 2013
8.8.1 Policy Adobe Reader New Revised July 2014
8.9.1 Violence in the Workplace Adobe Reader Revised June 2016
8.10.1 Select Biological Agents Policy Adobe Reader Revised May 2013
8.11.1 Minors in the Workplace Safety Considerations Adobe Reader Minor change (June 2007)
8.12.1 Campus Carry Adobe Reader June 2016
Chapter 9 Table of Contents Adobe Reader Revised August 2012
9.1.1 Space Management Adobe Reader Revised October 2013
9.1.2 Texas Higher Education Coordinating Board Adobe Reader Revised August 2012
9.1.3 Scheduling of San Antonio Facilities Adobe Reader Revised August 2102
9.1.4 Events Jointly Sponsored by a Health Science Center Department and an Outside Organization Adobe Reader Revised August 2102
9.1.7 Solicitation Adobe Reader Reviewed May 2013
Chapter 10 Table of Contents Adobe Reader Revised November 2015
10.1.2 Code of Ethics and Standards of Conduct Adobe Reader Revised November 2015
10.1.6 Conflicts of Interest in Scholarly, Research, and Clinical Activity Adobe Reader Minor revision March 2016
10.1.9 Outside Activities and Relationships Which May Involve Potential Conflict of Interest or Commitment Adobe Reader Minor revision March 2016
10.1.11 Guidelines For Interactions Between Clinicians and Researchers With Industry Adobe Reader Revised November 2015
10.1.12 Institutional Conflict of Interest Policy Adobe Reader Revised November 2015
Chapter 11 Table of Contents Adobe Reader Revised March 2013
11.1.1 Notification of Privacy and Security Breaches Adobe Reader Revised February 2016
11.1.2 Complaints regarding privacy and confidentiality of protected health informations Adobe Reader Revised January 2014
11.1.3 Business Associates Adobe Reader Revised March 2013
11.1.4 Patient Photography, Videotaping, and other imaging Adobe Reader Revised March 2013
11.1.5 Patient Health Records Adobe Reader Revised Feb 2016
11.1.6 Confidentiality of Patient Health Information Adobe Reader Revised March 2013
11.1.8 Fax Transmittal of Protected Health Information Adobe Reader Revised March 2013
11.1.9 Consent For Treatment Of A Minor Adobe Reader Revised February 2013
11.1.10 Non-Retaliation Policy Adobe Reader Revised March 2013
11.1.11 Charging For Copies of Health Records Adobe Reader Revised March 2013
11.1.12 E-Mailing Protected Health Information Adobe Reader RevisedOctober 2016
11.1.13 Verification Requirements Prior To Disclosure Of Protected Health Information Adobe Reader Revised March 2013
11.1.14 Securing Protected Health Information And Mobile Adobe Reader Revised March 2013
11.1.15 Safeguards For Protected Health Information (PHI) Adobe Reader NEW FEBRUARY 2016
11.2.2 Use and Disclosure Of Psychotherapy Notes Adobe Reader Revised March 2013
11.2.3 Uses and Disclosures of Protected Health Information Based on Patient Authorization Adobe Reader Revised September 2012
11.2.4 For Treatment, Payment And Health Care Operations Adobe Reader Revised March 2013
11.2.5 Minimum Necessary Requirements For Uses And Disclosures Of Protected Health Information Adobe Reader Revised March 2013
11.2.6 Uses and Disclosures of Protected Health Information For/From Personal Representatives Adobe Reader Revised February 2016
11.2.7 Uses and Disclosures of Protected Health Information For Marketing Adobe Reader Revised March 2013
11.2.8 Uses and Disclosures of Protected Health Information for Fundraising Adobe Reader Revised November 2015
11.2.9 De-Identification Of Protected Health Information Adobe Reader Revised March 2013
11.2.10 Use And Disclosure For Judicial Or Administrative Proceedings Adobe Reader Revised March 2013
11.2.11 Uses and Disclosures For Specialized Government Functions Adobe Reader Revised March 2013
11.2.12 Uses and Disclosures of Protected Health Information for Research Adobe Reader Revised March 2013
11.2.13 Limited Data Sets Adobe Reader Revised March 2013
11.2.14 Uses and Disclosures Requiring the Opportunity to Agree or Object Adobe Reader Revised March 2013
11.2.15 Uses and Disclosures of Protected Health Information for Publications Adobe Reader Revised June 2013
11.3.1 Accounting of Disclosures of Protected Health Information Adobe Reader Revised February 2016
11.3.2 Patient Right To Amend Patient Health Information Adobe Reader Revised February 2016
11.3.3 Revocation of Authorization to Use or Disclose Protected Health Information Adobe Reader Revised March 2013
11.3.4 Notice of Privacy Practices Adobe Reader Revised March 2013
11.3.5 Right to Restrict Uses and Disclosures and Confidential Communications of Protected Health Information Adobe Reader Revised February 2016
11.3.6 Access of Individual to Protected Health Information Adobe Reader Revised February 2016
11.3.7 Right to Restrict Certain Disclosures of Protected Health Information to a Health Plan Adobe Reader Effective March 2013
11.4.1 Education and Training on Patient Privacy Adobe Reader Revised Revised April 2013
Chapter 13 Table of Contents Adobe Reader Revised October 2015
13.1.2 Access to Patient Electronic Medical Records by Monitors and Auditors Adobe Reader New
13.1.3 Nursing Peer Review Plan Adobe Reader New May 2015
13.1.4 Use of Cloned Documentation in the Electronic Health Record Adobe Reader New October 2015
14.1.1 Procedures and Regulations Governing Student Conduct and Discipline Adobe Reader Revised June 2015
15.1.1 Office of International Services Adobe Reader Revised December 2015
 
 
 
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