Travel

    The following topics constitute the majority of the Travel Services help page base. Here you will find information on setting up travel authorizations and reservations, have tickets issued, and reserving cars and hotels for both employees and visitors.

Basic Information

    Employee Travel
  1. Make the travel reservations with Corporate Travel
  2. Fill out travel requisition and send for approvals. Be sure to check "Send to travel agency" in the Travel Panel if charging to UPT.
  3. Follow up with Corporate Travel to ensure ticketing.
  4. After travel, obtain receipts, fill out voucher, then submit to accounting for reimbursement. Do not forget copy of requisition.
    Incoming travel
  1. Make the travel reservations with Corporate Travel.
  2. Fill out a Prior Approval.
  3. After first two signatures, fax to Corporate Travel for ticketing if charging to the BTA.
  4. Forward original form to VP for signature
  5. Original will be received from Travel Services (if using BTA) or VP's office.
  6. After travel, obtain receipts, fill out voucher, then submit to accounting for reimbursement. Do not forget copy of Prior Approval.