Direct bill a hotel

For incoming visitors, the Health Science Center has set up direct bill accounts with various hotels.  Direct billing is not allowed for employees.

   Why? - click here

   For incoming visitors, the Health Science Center has set up direct bill accounts with various surrounding hotels. Normally, direct bills are a one-time offering and are not for on-going accounts for the type of reservations that are booked from the Health Science Center. In this respect, it is indicative of the hotels' desire to continue a business relationship with the Health Science Center since they are willing to continue direct billing for single reservations.

   Please check the Direct Bill Hotels listing on the Travel Services website for the latest listing.

If you need to use the campus-wide account for a listed hotel (in other words, your department does not have a sub-account with that hotel), here are the usual steps:

  1. Make the reservation with the hotel.
  2. Send an email to Travel Services with the following information:
    1. Name(s)
    2. Date(s)
    3. Location
  3. Once the guest or guests have checked out, the hotel will send an invoice to Travel Services. This invoice will then be forwarded to the requester.
  4. Pay the invoice using a local/state voucher.

If your department has its own sub-account with the hotel, you may make the arrangements directly. Each sub-account has a list of authorized people within your department to set up direct bill reservations, so you can either contact one of those people or you can request to be added through the department. You can find the sub-account application here .