Purchasing Department

Supplier Resources

Supplier Reminder

At UT Health San Antonio, the Purchasing Department is the ONLY authorized agent to award official agreements for the purchase of goods and services, and issue purchase orders.


The signing of your agreement by others at UT Health San Antonio or work assignments you receive that are not authorized through the Purchasing Department are not valid and may adversely impact your company receiving payment for goods/services rendered.


If you have agreements not issued by the Purchasing Department, or if you do not have a valid purchase order number, please notify the Purchasing Department at (210) 562-6200.


Competitive Purchasing Thresholds - Relating to the dollar value at which either:

  1. competition among vendors is required for a particular purchase, or
  2. a justification is required when the purchase is not or cannot be competed among vendors.
`
$15,000 and UnderNon-Competitive - Market Purchase:
  • Request to purchase should be submitted on a PeopleSoft requisition
  • Competition among suppliers is encouraged but not required
  • Repeat purchases of the same goods or services that exceed the competitive thresholds in aggregate should be investigated for contracting opportunities
  • Departmental Staff can request supplier quotes
$15,000.01 - $50,000 Informal Competition - Request for Quotes (RFQ):
  • Request to purchase should be submitted on a PeopleSoft requisition
  • Requires a minimum of 3 quotes with at least 1 quote from a minority-owned supplier, AND 1 woman or service disabled veteran-owned business (HUBs)
$50,000.01 + Formal Competition - Request for Bids (RFB) / Request for Proposals (RFP):
  • A formal competitive procurement process is conducted by the Purchasing Department
  • Request to purchase should be submitted on a PeopleSoft requisition
  • Requires a minimum of 3 bids with at least 1 bid from a minority-owned supplier, AND 1 woman or service disabled veteran-owned business (HUBs)
  • Time frame: 38 to 75+ work days to final contract, depending on bid type and project complexity; may be longer if Board of Regents approval is required
  • Special Note: ​A HUB Subcontracting Plan (HSP) is required from each bidder/proposer if purchase exceeds $100,000.01

Important Supplier Forms


UT System Accredited Group Purchasing Organizations (GPO)