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Business Affairs Archived Bulletins

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Business Affairs Archived Bulletins

Bulletin Date From Subject
01-2010 09/08/2009 Executive VP/CFO FY 2010 - Important Changes for Travel Reimbursements
02-2010 10/23/2009 Executive VP/CFO FY 2010 - An Important Announcement Regarding Mail Services
03-2010 12/17/2009 Executive VP/CFO FY 2010 - Change to Mileage Rate and Reimbursement
04-2010 02/17/2010 Executive VP/CFO FY 2010 - Annual Physical Inventory Process
05-2010 05/25/2010 Executive VP/CFO FY 2010 - Office Supplies - New Preferred Supplier Contract
06-2010 06/24/2010 Executive VP/CFO FY 2010 - Year-End Closing Procedures and
Processing Deadlines and FY2011 Processing Dates
07-2010 07/26/2010 Executive VP/CFO FY 2010 - Blanket Travel Authorization for Students
08-2010 07/30/2010 Executive VP/CFO FY 2010 - Cash Management and Cash Handling
Policy and Procedures
Link: Cash Handling Training Site
01-2009 9/26/2008 Executive VP/CFO Employee Gift Cards Prohibited
02-2009 12/19/2008 Executive VP/CFO Decrease in Mileage Reimbursement Rate Effective January 1, 2009
03-2009 01/26/2009 Executive VP/CFO Use of Personal Vehicle for Official University Business
04-2009 02/26/2009 Executive VP/CFO FY 2009 Annual Physical Inventory Packets
05-2009 02/26/2009 Executive VP/CFO Contracted Travel Agency Services
06-2009 04/15/2009 Executive VP/CFO Contracting with Omni Hotel Properties and Gaylord Entertainment Properties
07-2009 04/23/2009 Executive VP/CFO Reimbursement of Moving Expenses for New Employees
08-2009 05/8/2009 Executive VP/CFO Payments Processed on a Local/State Voucher
Attachment: State/Local Voucher
09-2009 06/24/2009 Executive VP/CFO FY2009 Year-End Closing Procedures and Processing Deadlines and FY2010 Processing Dates
01-2008 12/18/2007 Executive VP/CFO Increase in Mileage Reimbursement Rate Effective January 1, 2008
02-2008 2/21/2008 Executive VP/CFO FY 2008 Annual Physical Inventory Packets
03-2008 5/05/2008 Executive VP/CFO Contracted Temporary Employment Services
04-2008 5/19/2008 Executive VP/CFO Increase in Travel Allowance and Entertainment Limits
05-2008 6/24/2008 Executive VP/CFO FY 2008 Year-End Closing Procedures and Processing Deadlines and FY 2009 Processing Dates
06-2008 7/18/2008 Executive VP/CFO Increase in Mileage Reimbursement Rate Effective July 1, 2008
07-2008 8/18/2008 Executive VP/CFO Closure of Federal Express Accounts Effective September 1, 2008
01-2007 11/28/2006 Executive VP/CFO Consolidation of Shipping Services through a Single Web-based Vendor
02-2007 12/14/2006 Executive VP/CFO Processing and Record Retention of Financial Contracts
Attachment A: External Agreements Matrix
Attachment B: General Procedure Contract Checklist
03-2007 02/12/2007 Executive VP/CFO FY 2007 Annual Physical Inventory Packets
04-2007 04/02/2007 Executive VP/CFO Direct Deposit of Employee Reimbursements
05-2007 05/29/2007 Executive VP/CFO Procurement of Printing Services
06-2007 06/25/2007 Executive VP/CFO FY 2007 Year-End Closing Procedures and Processing Deadlines and FY 2008 Processing Dates
07-2007 08/15/2007 Executive VP/CFO Increase in Mileage Reimbursement Rate Effective September 1, 2007
01-2006 09/09/2005 Executive VP/CFO Increase for In-State Meals, Lodging, and Mileage Rates
02-2006 10/04/2005 Executive VP/CFO Increase In-State Mileage Reimbursement Rate
03-2006 12/13/2005 Executive VP/CFO Decrease in Mileage Reimbursment Rate Effective January 1, 2006
04-2006 02/15/2006 Executive VP/CFO FY 2006 Annual Physical Inventory Packets
05-2006 03/27/2006 Executive VP/CFO Eliminating Distribution of Purchase Order Paper Copies
06-2006 03/24/2006 Executive VP/CFO Business Affairs Express Delivery and Payroll Distribution
07-2006 06/28/2006 Executive VP/CFO Texas Office of State Federal Relations (OSFR) Form for Washington D.C. Travel
08-2006 06/28/2006 Executive VP/CFO FY 2006 Year-End Closing Procedures and Processing Deadlines and FY 2007 Processing Dates
09-2006 08/17/2006 Executive VP/CFO Medical and Security Evacuations and Travel Assistance Abroad
01-2005 10/19/2004 Executive VP/CFO Lease of Building Space (revised)
02-2005 10/19/2004 Executive VP/CFO Contracted Temporary Employment Services
03-2005 11/8/2004 Executive VP/CFO Reserved Purchase Orders
05-2005 01/18/2005 Executive VP/CFO Business Affairs Forms Requiring Social Security Numbers
06-2005 02/01/2005 Executive VP/CFO Office Products HUB Vendor
08-2005 05/10/2005 Executive VP/CFO Refunds, Reimbursements and Patient Study Payments - Local/State Voucher and Travel Voucher Transactions Not Requiring Payee SSN
02-2004 10/01/2003 Executive VP/CFO Non-employee Service
04-2004 10/15/03 Executive VP/CFO Revision of Campus Mail Runs
06-2004 2/27/04 Executive VP/CFO Travel Services Guidelines
09-2004 6/28/04 Executive VP/CFO Safe and Vault Combinations
08-2003 5/7/03 Executive VP/CFO Policy on Security Background Checks
07-2003 6/12/03 Executive VP/CFO Over Shipments on Purchase Orders
09-2002 5/1/02 Executive VP/CFO Automobile Insurance Coverage for Officers and Employees and General Requirement for the Use of Vehicles
12-2002 6/19/02 Executive VP/CFO Access Control Executives (ACE) New Policy Announcement
99/00-05-2000 7/10/2000 Vice President Retroactive Payroll Transfers
99/00-07-2000 8/10/2000 Vice President Policy for University Paid Parking Benefit (UPP)
99/00-09-2000 8/31/2000 Vice President Procedural Changes Regarding Notification Requirements For Personnel Traveling to Washington, D.C.
97/98-06 09/17/97 Exec. Director of Financial Services Substantiation Requirements for Official Business Expense Payments
97/98-07 10/10/97 Exec. Director of Financial Services Processing Payments to "Temporary Associates"
97/98-08 01/12/98 Accounting Nonresident Aliens - Taxpayer Identification Numbers Now Required
97/98-09 01/13/98 Exec. Director of Financial Services Documentation and Approval Requirements for IDT Charges
97/98-13 03/06/98 Exec. Director of Financial Services Procedures for Reporting Petty Cash Shortages
97/98-20 06/23/98 Materials Management Revised Operating Procedures-Mail Services Standard Mail A (formerly 3rd Class Bulk Mail)
96/97-11A 12-12-96 Materials Management Mail Services Outgoing Mail Account Number Change/Verification Form
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