Financial Services Bulletin # 96/97-11A

 

 

M E M O R A N D U M


TO: All Departments
FROM: Deborah Cornwell
Director of Materials Management
DATE: December 12, 1996
SUBJECT: Mail Services Outgoing Mail Account Number Change/Verification Form

 

All postage charges for outgoing First-Class Mail are charged to the departmental account number initially approved by each department, corresponding to each department’s zip+4 number.

Effective January 2, 1997, Mail Service employees will not change the account number for outgoing First-Class Mail unless it is accompanied by a completed Mail Services Outgoing Mail Account Number Change/Verification Form, possessing a legible authorized signature for the account number to be charged. A sample of the form is attached. Pads of 100 forms are available from General Stores. Order stock number 395-040-034.

Parcels or First-Class Mail requiring special services such as Registered, Certified, Express Mail, Special Delivery or Insured Mail require a completed Shipping Request Form, possessing a legible authorized signature for the account number to be charged. Shipping Request Forms are also available from General Stores. Order stock number 395-040-093.

If you have any questions, please call me at extension 5960, or Mr. Joe Gonzalez, Mail Service Supervisor at extension 5992.

 

 

MAIL SERVICES OUTGOING MAIL
ACCOUNT NUMBER CHANGE/VERIFICATION FORM

    All outgoing mail will automatically be charged to corresponding department's
    maintenance and operation account, unless mailing is accompanied by this form
.

DATE:_________________ NUMBER OF PIECES:___________________

ACCOUNT NUMBER: _________________________________________

DEPARTMENT:______________________________________________

ROOM NUMBER:_________________ZIP + 4 NUMBER:______________

NAME:_____________________________________________________
            Please Print

AUTHORIZED
SIGNATURE: ________________________________________________

                                                                          MS5 Rev. 11/96/cs #600638
                                                                                                                       F395-040-034